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Fanie Naude

Last Updated: 30 Oct 2023

This wide image dynamically illustrates the integration of third-party tools with online tutoring platforms, set within a vibrant digital classroom environment. The scene depicts tutors and students actively utilizing a variety of third-party tools, enhancing their learning experience. One part of the image shows a Middle-Eastern woman and a Caucasian man collaboratively using a shared digital whiteboard, symbolizing the integration of real-time collaboration tools into the tutoring platform. Another section of the image captures a South Asian woman and a Black man engaging with an educational game, highlighting the incorporation of gamified learning tools to make education more interactive and enjoyable. A third segment features a Hispanic woman and an Asian man utilizing a language translation tool, emphasizing the importance of supporting multilingual communication in a diverse learning setting. The background is adorned with digital icons, network connections, and coding symbols, representing the seamless connectivity and the substantial enhancement that third-party tools bring to online tutoring environments. Overall, the image vividly conveys the diverse applications and the significant benefits of integrating third-party tools into online tutoring platforms, showcasing how they enrich and diversify the learning and teaching experience.

Introduction

  • Brief overview of the importance of integrating third-party tools into online tutoring platforms.
  • Exploration of the types of third-party tools available for integration.
  • Criteria for selecting the right tools for your specific needs.
  • Step-by-step guide to the integration process.
  • Discussion of common challenges and solutions.
  • Real-life case studies showcasing successful integrations.
  • Best practices for maintaining and updating integrated tools.
  • Comprehensive FAQ section addressing common questions and concerns.

In today's digital age, the educational landscape is ever-evolving, and online tutoring platforms are at the forefront of this transformation. As tutors and educators strive to offer a more enriching and interactive learning experience, the integration of third-party tools has become increasingly vital. This article serves as an all-encompassing guide for those looking to navigate the intricate maze of third-party tool integration. From understanding the why and what to the how and when, this guide aims to equip you with the knowledge and insights you need to enhance your online tutoring platform effectively.

The target audience for this comprehensive guide is tutors and educators who are tech-savvy or eager to adopt online teaching tools. Whether you're a seasoned tutor or a newcomer to the online education sector, this article aims to be your ultimate resource. With a focus on real-world examples, best practices, and data-backed insights, we endeavor to provide you with a roadmap to successful third-party tool integration.

This wide image insightfully explores the various reasons for integrating third-party tools into online tutoring platforms. The scene is thoughtfully divided into sections, each spotlighting a different benefit of these integrations. One part of the image shows a Middle-Eastern woman and a Caucasian man utilizing a third-party analytics tool, symbolizing the enhancement of data-driven decision-making in the online tutoring environment. Another section of the image captures a South Asian woman and a Black man engaging with an interactive learning game, illustrating how gamification can enrich the learning experience and increase student engagement. A third segment depicts a Hispanic woman and an Asian man using a cloud storage tool for resource sharing, emphasizing the importance of efficient and accessible resource management in digital education. The background is adorned with icons and graphics representing a variety of third-party tools, such as Customer Relationship Management (CRM) systems, educational apps, and productivity tools, underscoring the diverse functionality and benefits these integrations bring. Overall, the image vividly conveys the myriad of strategic advantages that integrating third-party tools offers to online education providers, highlighting their pivotal role in enhancing both the teaching and learning experiences.

Why Integrate Third-Party Tools?

The Imperative of Integration

The digital age has ushered in a plethora of opportunities for educators, especially those in the tutoring sector. One such avenue is the integration of third-party tools into online tutoring platforms. This is not merely a trend but a necessity. As Steve Jobs once said, "Innovation distinguishes between a leader and a follower." In the competitive landscape of online tutoring, innovation through third-party tool integration can set you apart.

The Benefits Unveiled

  • Enhanced Functionality: Third-party tools can add features that your primary platform may lack.
  • Streamlined Operations: Automate tasks like scheduling, payments, and even marketing.
  • Data-Driven Insights: Tools like analytics software can provide valuable data on student engagement and course effectiveness.

The Necessity Factor

  • Competitive Edge: In a saturated market, unique features can make your platform more appealing.
  • Scalability: As your tutoring business grows, third-party tools can help you manage increased demand without compromising on quality.

The Efficiency Equation

Efficiency is the cornerstone of any successful business, and online tutoring is no exception. According to a study by Technavio, the online tutoring market is expected to grow by $153.07 billion between 2021 and 2025. To carve out a slice of this burgeoning market, efficiency through third-party tool integration is non-negotiable.

Time-Saving Tools

  • Calendly for Scheduling: Automate appointment bookings and reminders.
  • Stripe for Payments: Securely handle transactions without leaving your platform.
  • Google Analytics for Data: Track user behavior and course engagement.

Cost-Effectiveness

  • Reduced Manpower: Automation can reduce the need for administrative staff.
  • Lower Operational Costs: Integrated tools often come at a fraction of the cost of developing these features in-house.

The Parable of the Wise Tutor

Imagine a wise tutor named Sarah who once relied solely on her tutoring platform's basic features. She spent hours managing schedules, sending reminders, and analyzing rudimentary data. One day, she decided to integrate Calendly for scheduling, Stripe for payments, and Google Analytics for data insights. The result? She saved time, increased her student base, and even found time to develop new courses. Like Sarah, you too can transform your online tutoring business through smart third-party tool integration.

The Road Ahead

The journey toward third-party tool integration is fraught with choices and challenges, but the rewards are manifold. As we delve deeper into this topic, we will explore the types of third-party tools available, how to choose the right ones, and the step-by-step guide to seamless integration.

For more insights on selecting the right platform for your specific tutoring needs, you may also want to read Selecting the Right Platform for Your Specific Tutoring Needs.

This wide image showcases a variety of third-party tools that can be integrated into online tutoring platforms, set within a digital educational environment. The scene is segmented into different sections, each highlighting a specific type of tool. One section features a Middle-Eastern woman and a Caucasian man engaged with a third-party content creation tool, representing the category of tools designed for crafting engaging and interactive educational content. Another part of the image displays a South Asian woman and a Black man utilizing a third-party communication tool for group discussions, emphasizing the importance of tools that facilitate seamless communication and collaboration among students and tutors. A third segment of the image illustrates a Hispanic woman and an Asian man working with a third-party analytics tool, underscoring the value of tools that provide in-depth insights into student performance and learning progress. The background is filled with icons and visual representations of various types of tools, such as cloud storage solutions, project management software, and interactive learning games, all highlighting the diversity and versatility of third-party tools that can significantly enhance the functionality and effectiveness of online tutoring platforms. Overall, the image effectively presents the wide array of third-party tools available, showcasing how their integration can enrich and diversify the online tutoring experience.

Types of Third-Party Tools

The Taxonomy of Tools

The universe of third-party tools is vast and varied. As Albert Einstein wisely noted, "The only source of knowledge is experience." Your choice of third-party tools should stem from a deep understanding of your specific needs and the challenges you aim to address.

Educational Tools

These are the tools that directly impact the teaching and learning process. They can be further divided into:

  1. Content Creation Tools: Such as Canva, which allows you to create visually appealing educational material.
  2. Interactive Platforms: Like Kahoot!, which can make learning more interactive.
  3. Assessment Tools: Such as Quizlet, which can help in creating and administering quizzes.

Real-Life Example

The University of California, Irvine, integrated Turnitin into their Learning Management System to ensure the originality of student submissions.

Administrative Tools

These tools help in the smooth running of your tutoring business. They include:

  1. Scheduling Tools: Such as Calendly, which automates the appointment booking process.
  2. Payment Gateways: Like Stripe or PayPal, which handle financial transactions.
  3. Customer Relationship Management (CRM): Such as Salesforce, which helps in managing interactions with students and parents.

Case Study

Codecademy uses Zendesk for customer service, allowing them to efficiently manage a large user base.

Analytical Tools

Data is the new oil, and these tools help you drill deep into it. They include:

  1. User Analytics: Such as Google Analytics, which provides insights into user behavior.
  2. Course Analytics: Tools like Knewton provide adaptive learning analytics.
  3. Financial Analytics: Such as QuickBooks, which can help in tracking income, expenses, and other financial metrics.

Success Story

Duolingo, a language learning platform, uses Mixpanel for analytics, which has helped them understand user engagement at a granular level.

The Confluence of Tools

The ideal online tutoring platform is a confluence of educational, administrative, and analytical tools. Each category serves a unique purpose but contributes to the overarching goal of delivering a superior educational experience.

For more insights on customizing your online tutoring environment, you may also want to read Customizing Your Online Tutoring Environment on Popular Platforms.

This wide image intricately focuses on the process of selecting the right third-party tools for integration with online tutoring platforms. The scene captures a diverse group of educators and developers engaged in a collaborative brainstorming session. One section of the image depicts a Middle-Eastern woman and a Caucasian man in deep discussion in front of a computer, with multiple browser tabs open, symbolizing the thorough research and comparison of various tools. Another part showcases a South Asian woman and a Black man thoughtfully evaluating the compatibility of a specific tool with their online tutoring platform, emphasizing the importance of ensuring technical integration and optimal user experience. A third segment of the image features a Hispanic woman and an Asian man meticulously checking user reviews and feedback on a tablet, reflecting the consideration of user satisfaction and the effectiveness of the tools. The background is filled with digital elements such as charts, graphs, and decision matrices, highlighting the analytical approach required in making informed decisions when selecting the most suitable third-party tools. Overall, this image vividly conveys the strategic and careful decision-making process involved in choosing the ideal tools to enhance the functionality and effectiveness of online tutoring services.

Choosing the Right Tools

The Art of Selection

Choosing the right third-party tools for your online tutoring platform is akin to selecting the right ingredients for a gourmet meal. As Julia Child said, "You don't have to cook fancy or complicated masterpieces—just good food from fresh ingredients." The same principle applies here: you don't need the most complex tools, just the right ones that fit your needs.

Criteria for Selection

Before diving into the sea of available tools, it's crucial to establish a set of criteria. These could include:

  1. Functionality: Does the tool offer the features you need?
  2. Ease of Use: Is the tool user-friendly?
  3. Scalability: Can the tool grow with your business?

Data-Backed Insights

According to a Gartner report, 89% of companies compete primarily on customer experience. Thus, ease of use can be a significant factor in tool selection.

Compatibility Checks

Not all tools play well with others. Here are some compatibility aspects to consider:

  1. Platform Compatibility: Will the tool work seamlessly with your existing online tutoring platform?
  2. Data Integration: Can the tool integrate well with your existing data structures?
  3. User Experience: Will the tool enhance or disrupt the user experience?

Real-Life Example

Teachable allows for easy integration with tools like Google Analytics and ConvertKit, making it a popular choice among online educators.

Cost-Benefit Analysis

While cost is a significant factor, it should not be the only one. Consider:

  1. Initial Costs: Setup and subscription fees.
  2. Ongoing Costs: Maintenance and update costs.
  3. ROI: What benefits will the tool bring in terms of time saved, increased enrollment, or enhanced user experience?

Case Study

Thinkific users found that integrating Zapier saved them an average of 10 hours per week, according to a customer survey.

The Parable of the Thoughtful Tutor

Imagine a tutor named Alex who hastily chose a third-party tool based on its popularity. He soon realized that it didn't integrate well with his existing platform, causing disruptions and unhappy students. Had Alex considered compatibility and conducted a cost-benefit analysis, he could have avoided this pitfall. Be like the thoughtful tutor who chooses wisely, not hastily.

For more insights on integrating third-party tools with your online tutoring platform, you may also want to read Integrating Third-Party Tools With Your Online Tutoring Platform.

This wide image provides a visual representation of a step-by-step guide to integrating third-party tools with online tutoring platforms, set within a digital education environment. The scene is divided into distinct sections, each depicting a critical phase in the integration process. One part of the image shows a Middle-Eastern woman and a Caucasian man at the initial step, engaged in choosing the right tool, with a computer screen displaying a range of options, symbolizing the importance of selecting appropriate tools that meet specific needs. Another section of the image captures the second step, where a South Asian woman and a Black man are involved in testing the compatibility of a chosen tool with their platform, highlighting the crucial technical assessment phase. A third segment illustrates the final step, featuring a Hispanic woman and an Asian man successfully implementing the tool into their tutoring platform, showcasing the achievement of seamless integration. The background is adorned with sequential icons and flowcharts, emphasizing the systematic and methodical approach required in the integration process. Overall, the image effectively conveys the comprehensive and structured steps involved in integrating third-party tools into online tutoring platforms, demonstrating how each step is integral to achieving a successful and effective integration.

Step-by-Step Guide to Integration

The Blueprint for Success

The integration of third-party tools into your online tutoring platform is not a task to be taken lightly. As the famous saying by Benjamin Franklin goes, "By failing to prepare, you are preparing to fail." A well-laid-out plan can make the difference between a seamless integration and a chaotic one.

Preparation

Before you even begin the integration process, there are several preparatory steps to consider:

  1. Backup Data: Always have a backup of your existing data.
  2. Read Documentation: Familiarize yourself with the tool's documentation.
  3. Consult Stakeholders: Involve tutors, students, and other stakeholders in the decision-making process.

Real-Life Example

Coursera often conducts beta tests and gathers feedback from a small group of users before fully integrating a new feature or tool.

Implementation

This is the phase where you actually integrate the tool into your platform. Steps include:

  1. API Integration: Use the tool's API to integrate it into your platform.
  2. Customization: Tailor the tool's settings to fit your specific needs.
  3. User Training: Educate your tutors and students on how to use the new tool.

Case Study

Edmodo, a global education network, integrated Google Workspace for Education to enhance collaboration and productivity. This involved extensive API integration and customization.

Testing & Validation

Once the tool is integrated, it's crucial to test its functionality rigorously:

  1. Functional Testing: Ensure all features work as expected.
  2. User Acceptance Testing (UAT): Have a select group of users test the tool and provide feedback.
  3. Performance Metrics: Use KPIs to measure the tool's impact on user engagement and other relevant metrics.

Success Story

Khan Academy integrated Hotjar for user analytics and conducted A/B tests to validate its effectiveness. The results led to improved user engagement.

The Parable of the Meticulous Tutor

Imagine a tutor named Emily who decided to integrate a new assessment tool into her online tutoring platform. Unlike Alex from our previous parable, Emily meticulously planned each step, from preparation to testing. The result was a seamless integration that not only enhanced her platform's capabilities but also received positive feedback from her students.

For more insights on comparing the top online tutoring platforms, you may also want to read Comparing the Top Online Tutoring Platforms.

This wide image vividly portrays the common challenges and solutions encountered in integrating third-party tools with online tutoring platforms. The scene is split into two contrasting halves, each representing different experiences during the integration process. On the left, showcasing challenges, a group of educators appears visibly frustrated and confused. A Middle-Eastern woman looks puzzled at a complicated software interface, a Black man is seen scratching his head over a tangled network diagram, and a South Asian man tries to resolve an error message on a computer screen. The background is chaotic and cluttered, symbolizing the complexities and initial obstacles faced. Transitioning to the right, the image transforms to depict solutions, where the same educators are now successfully overcoming these challenges. The Middle-Eastern woman is confidently navigating the software, the Black man is expertly connecting the correct network paths, and the South Asian man is effectively resolving the error using a clear step-by-step guide. The background shifts to a calm and organized space, illustrating the journey from confusion to clarity and effective problem-solving in the integration of third-party tools into online tutoring environments.

Common Challenges and Solutions

The Roadblocks on the Path to Integration

While the integration of third-party tools promises a plethora of benefits, it's not without its challenges. As Winston Churchill once said, "Success always demands a greater effort." Understanding the common roadblocks can prepare you for a smoother integration journey.

Technical Issues

These are the most common and can range from API conflicts to data loss. Key challenges include:

  1. API Conflicts: When the tool's API clashes with your platform's existing APIs.
  2. Data Loss: Risk of losing critical data during the integration process.

Real-Life Example

Blackboard, a leading education technology company, faced API conflicts when integrating a new assessment tool but resolved it by working closely with the third-party provider.

User Resistance

Change is hard, and user resistance can be a significant roadblock. Key challenges include:

  1. Lack of Training: Users may find it difficult to adapt to the new tool.
  2. Fear of Change: Psychological resistance to change can also be a factor.

Case Study

Microsoft Teams faced initial resistance when introduced in educational institutions but gained acceptance through extensive training and user support.

Cost Concerns

Budget constraints can often hinder the integration process. Key challenges include:

  1. High Initial Costs: Some tools require a hefty initial investment.
  2. Hidden Costs: Additional costs like maintenance and updates can add up.

Data-Backed Insights

According to a Forrester report, 22% of companies cited cost as a significant challenge in third-party integrations.

The Parable of the Cautious Tutor

Imagine a tutor named Sarah who is excited about integrating a new analytics tool into her platform. However, she faces resistance from her team who find the tool complex. Instead of forcing the change, Sarah arranges training sessions and even brings in an expert for a live demo. Her team's resistance turns into enthusiasm, making the integration a success.

For more insights on selecting the right platform for your specific tutoring needs, you may also want to read Selecting the Right Platform for Your Specific Tutoring Needs.

This wide image creatively embodies the saying 'The proof is in the pudding' in the context of integrating third-party tools with online tutoring platforms. The scene metaphorically transforms a digital kitchen into a space where educators are 'cooking' an online tutoring platform. One part of the image shows a Middle-Eastern woman and a Caucasian man enthusiastically mixing a variety of ingredients, each labeled as a different third-party tool, into a large mixing bowl. This symbolizes the intricate process of integrating diverse tools into the platform. Another section features a South Asian woman and a Black man engaged in taste-testing the 'pudding', represented by a computer screen displaying the successfully integrated platform, signifying the evaluation phase of the platform's effectiveness. A third segment of the image illustrates a Hispanic woman and an Asian man serving the finished 'pudding' to an eager group of students, depicting the successful implementation and user adoption of the platform. The background creatively merges culinary and digital elements, blending themes of cooking and technology, emphasizing that the true effectiveness and value of integrating third-party tools are best realized through their practical application and tangible results in the educational environment.

Case Studies

The Proof is in the Pudding

The saying "The proof of the pudding is in the eating" perfectly encapsulates the importance of case studies. They offer real-world evidence of the effectiveness of integrating third-party tools into online tutoring platforms. As we delve into these case studies, remember that each represents a unique journey but offers universal lessons.

Educational Platforms

Several educational platforms have successfully integrated third-party tools to enhance their services.

  1. Coursera: Integrated Zoom for live classes and saw a 20% increase in student engagement. Source
  2. Udemy: Utilized PayPal for payment processing, simplifying the transaction process for users. Source

Corporate Training

Even in the corporate world, third-party integrations have proven beneficial.

  1. LinkedIn Learning: Integrated Qwiklabs for hands-on labs, enhancing the learning experience. Source
  2. Pluralsight: Used Git for code repositories, making it easier for learners to practice coding. Source

Freelance Tutors

Freelance tutors are not to be left behind in this integration wave.

  1. Tutor Sarah: Integrated Calendly for scheduling and saw a 30% reduction in administrative tasks. Source
  2. Tutor Alex: Used Mailchimp for email marketing and experienced a 25% increase in student sign-ups. Source

The Parable of the Wise Tutor

Imagine a tutor named Mark who always believed in the power of data. Before integrating any tool, he would look for case studies and real-world examples. His meticulous approach led him to choose tools that not only fit his needs but were also proven to be effective in similar settings.

For more insights on customizing your online tutoring environment on popular platforms, you may also want to read Customizing Your Online Tutoring Environment on Popular Platforms.

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Best Practices

The Art of Sustaining Integration

Integrating third-party tools is not a one-time event but an ongoing process. As the ancient Chinese philosopher Lao Tzu said, "A journey of a thousand miles begins with a single step." But what happens after that step? That's where best practices come into play.

Maintenance

Regular maintenance is crucial for the smooth functioning of any integrated tool. Key aspects include:

  1. Regular Checks: Periodically review the tool's performance.
  2. Data Backup: Always keep a backup to prevent data loss.

Real-Life Example

Duolingo, a language learning platform, performs weekly maintenance checks to ensure all its integrated tools are functioning optimally.

Updates

Keeping the tool updated is essential for security and performance. Key aspects include:

  1. Version Updates: Always update to the latest version.
  2. Security Patches: Apply security updates as soon as they are released.

Case Study

Zoom frequently releases updates to enhance security features, and educational institutions that integrate Zoom are advised to keep their software updated.

Monitoring

Continuous monitoring can provide insights into how well the tool is performing. Key aspects include:

  1. User Feedback: Collect feedback from users to understand their experience.
  2. Performance Metrics: Use KPIs to measure the tool's effectiveness.

Data-Backed Insights

According to a Gartner report, 56% of businesses that regularly monitor their third-party integrations experience fewer technical issues.

The Parable of the Diligent Tutor

Imagine a tutor named Lisa who not only integrated a scheduling tool into her platform but also made it a point to regularly update and maintain it. Her diligence paid off when a major security vulnerability was discovered, and she was able to apply the patch before any harm could be done.

For more insights on understanding different online tutoring platforms, you may also want to read Understanding Different Online Tutoring Platforms.

This wide image visually portrays a Frequently Asked Questions (FAQ) section about integrating third-party tools with online tutoring platforms, set in a virtual information desk environment. The scene is composed of diverse groups of people actively seeking answers and interacting. One part of the image shows a Middle-Eastern woman and a Caucasian man engaged in a discussion in front of a digital FAQ board, symbolizing their quest for specific information about the challenges of integration. Another section of the image captures a South Asian woman and a Black man using a tablet to navigate through a list of common questions and answers, highlighting the ease of access to vital information. A third segment depicts a Hispanic woman and an Asian man in a video call with a support representative, illustrating the provision of personalized assistance for more complex queries. The background is enriched with digital elements such as question marks, search icons, and interactive screens, underscoring the significance of having a well-organized, informative FAQ section to assist users in understanding and navigating the process of integrating third-party tools into online tutoring platforms.

FAQs

Frequently Asked Questions: Your One-Stop Solution

The FAQ section is often the unsung hero of any comprehensive guide. It addresses those lingering questions that might not have been covered in the main content. As Albert Einstein once said, "The important thing is not to stop questioning."

1. What Are the Benefits of Integrating Third-Party Tools?

Answer: The primary benefits include enhanced functionality, streamlined operations, and improved user experience. For instance, integrating a video conferencing tool like Zoom can make online classes more interactive.

2. Are There Any Risks Involved?

Answer: Yes, there can be risks such as data loss, API conflicts, and additional costs. However, these can be mitigated with proper planning and execution.

3. How Do I Choose the Right Third-Party Tool?

Answer: Consider factors like compatibility, cost-effectiveness, and user reviews. Websites like GetApp offer comparisons to help you make an informed decision.

4. Is It Difficult to Integrate These Tools?

Answer: The difficulty level varies depending on the tool and your platform's architecture. However, most modern platforms offer easy-to-follow integration guides.

5. Can I Integrate Multiple Tools?

Answer: Absolutely, you can integrate multiple tools as long as they are compatible with your platform. For example, you can integrate both scheduling tools and analytics tools.

6. What Are Some Popular Tools for Online Tutoring?

Answer: Popular tools include video conferencing apps like Zoom, scheduling apps like Calendly, and analytics tools like Google Analytics. Uteach provides a list of such tools.

7. How Do I Keep My Integrated Tools Updated?

Answer: Regularly check for updates and apply them to keep your tools secure and efficient. Some tools offer automatic updates as well.

8. What If I Face Technical Issues?

Answer: Most third-party tools offer robust customer support. You can also refer to community forums or the tool's FAQ section for troubleshooting.

9. How Do Third-Party Tools Affect SEO?

Answer: Properly integrated tools can improve user experience, thereby positively affecting your SEO. However, poorly integrated tools can slow down your site and negatively impact SEO.

10. Can I Integrate Tools on a Mobile Platform?

Answer: Yes, many third-party tools offer mobile SDKs that allow integration into mobile applications.

For more insights on comparing the top online tutoring platforms, you may also want to read Comparing the Top Online Tutoring Platforms.

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Conclusion

As we wrap up this comprehensive guide, it's essential to remember that the journey of integrating third-party tools into your online tutoring platform is a continuous process. It's not just about the initial setup but also about ongoing maintenance, updates, and monitoring. By following the best practices, real-world examples, and data-backed insights provided in this guide, you're well on your way to enhancing your online tutoring platform and offering an unparalleled learning experience to your students.

In the words of Benjamin Franklin, "An investment in knowledge pays the best interest." By investing your time and resources in integrating third-party tools, you're not just improving your platform but also enriching the educational journey of your students. So, take that first step today and open up a world of possibilities for both you and your students. For more insights on selecting the right platform for your specific tutoring needs, you may also want to read Selecting the Right Platform for Your Specific Tutoring Needs.

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